China R/O - Representative Office

 
Studio Alpha Concept & Partners     Costituire Società Offshore
Hong Kong Company Formation, Offshore Company Incorporation, Company Formation, China 
Hong Kong Company, Limited and Unlimited Company in Hong Kong, Offshore Companies

R/O - Representative Office

Business Nature
Representative Office, or called permanent delegate organization of foreign corporation, can only engage in the indirect business activities in China and represent the parent corporation to do business.

Its activities are limited to a range from the technique communication and products promotion to marketing research. The office is authorized to undertake management activities and sign contracts or agreements which are to assure its sound running.

Pros & Cons
Pros
No share capital is required;
Setup in less procedure;
Can exchange foreign currency into RMB;
Can hire local staff via government admitted agents;
Simple company and financial structure.
Cons
Not business entity;
Tax rate is high;
No invoicing;
Must be investment in company;
Mother company needs to be at least 2 years old.

Setup Key 	
Takes around 1 month to apply;
A Chief Representative (CR) is to be appointed;
Company should be able to present bank reference letter;
An office premise rental agreement (or ownership document) which is valid for foreign investor use. The term should be at least 12 months long.

 Important

Effective from 2010, the investing company needs to be "at least 2 years old" for it to setup Representative Office in China;
However, below is still not clear about this "2 years old" rule :
Applicable or not to HK company?
Applicable to all China cities?
Therefore, suggest client to raise request and we can check for the specific case again.

Procedure
Signing the Entrustment agreement;
Preparing the documents for signature;
Applying the R/O name and info on the Administration of Industrial and commerce bureau;
Applying the approval certificate from Administration of industrial and commerce bureau;
Making the chops;
Applying organization code certificate from Bureau of Quality and Technical Supervision;
Applying the national tax certificate;
Applying the local tax certificate;
Applying the Foreign Exchange Bureau;
Applying the statistic bureau;
Opening the Foreign currency bank account;
Opening the RMB bank account.

Documents Required
Applicant company's

Certificate of Incorporation
Members Register
Directors Register
Last filed return to Company Registry
Last filed return to Tax Department
Company / business profile and reason of setting up RO
Minutes of Board Meeting to setup RO
Minutes of Board Meeting to authorize Chief Representative
Bank reference letter

Chief Representative's

Passport copy
Photos
Resume

Application letter

One to Foreign Economic Relations & Trade Commission
Another one to Administrative Council of Industry & Commerce

Tax Implications
Although a RO is not to conduct business, it attracts tax on:

Chief Representative, general representative and local staff's Individual Income Tax (IIT) on monthly income;
Business Tax (BT) based on quarterly operational expenses;
Income Tax (IT) based on quarterly operational expenses;
Additional Tax based on quarterly Business Tax (BT).

Rough elaboration on BT & IT payable
Business Tax


Deemed Turnover x 5%
Total Expenses
	
Deemed Turnover x 80%
Deemed Turnover
	
Total Expenses / 80%
Business Tax

(Total Expenses / 80%) x 5%
Income Tax

Deemed Profit x 25%
Deemed Profit

Deemed Turnover x 15%
Income Tax

(Total Expenses / 80%) x 15% x 25%
Business Tax + Income Tax
	
(Total Expenses / 80%) x (5% + 15% x 25%)
Business Tax + Income Tax
	
	(Total Expenses / 80%) x 8.75%
Therefore, Business Tax + Income Tax = Total Expenses x 11%

Additional Tax

River Tax = Business Tax x 1% 
Urban Maintenance and Construction Tax = Business Tax x 7%
Education Surcharge = Business Tax x 3%
Important
These tax rate are examples and applicable only to Shanghai;

The registered address should be in Grade A buildings.
If Representative Office is registered in Shanghai, it is required that the building must have a foreign services certificate.
Main update of new RO Regulations for Foreign Enterprises
Decree of the State Council of the People’s Republic of China issued new regulations on "Registration Administration of Resident Representative Offices of Foreign Enterprises" on November - 19, 2010.
New regulations are going to replace the old regulations that have been in force since 1983;
New regulations take effect on March - 1, 2011.
The most noticeable changes are below :

Government requirements:        

Annual Report Submit 
Now Regulations
Some regional need to submit (example : Shanghai, Beijing, Guangzhou).
New Regulations
All regional need to submit.

Chief Representative
Now Regulations
1 person
New Regulations
1 person

Representative
Now Regulations
No limit
New Regulations
1 to 3 person

Penalty for failing to provide the report on time
Now Regulations
Depend on regional
New Regulations
RMB 10,000 ~ RMB 30,000 
or license revocation.

Penalty for reporting false information
Now Regulations
Depend on regional
New Regulations
RMB 20,000 ~ RMB 200,000 
or license revocation.

Penalty for profit activity involvement
Now Regulations
Below RMB 20,000 
or license revocation.
New Regulations
RMB 50,000 ~ RMB 200,000 
or license revocation.

Penalty for exceeding the activity scope mentioned above
Now Regulations
Below RMB 5000 
or license revocation.
New Regulations
RMB 10,000 ~ RMB 100,000 
or license revocation.



Individaul Income Tax (IIT) Rate


Bands
Monthly taxable income
Tax Rate (R%)
Short cut deduction (A)
1
RMB 500 and less
5
0
2
RMB 500 ~ 2,000 (include 2,000)
10
25
3
RMB 2,000 ~ 5,000 (include 5,000)
15
125
4
RMB 5,000 ~ 20,000 (include 20,000)
20
375
5
RMB 20,000 ~ 40,000 (include 40,000)
25
1375
6
RMB 40,000 ~ 60,000 (include 60,000)
30
3375
7
RMB 60,000 ~ 80,000 (include 80,000)
35
6375
8
RMB 80,000 ~ 100,000 (include 100,000)
40
10375
9
Above RMB 100,000
45
15375


Individaul Income Tax (IIT) calculation
Monthly taxable income x R% - A
 
Monthly taxable income
non Chinese
Salary - 4800
Chinese
Salary - 2000

 
 
 
 
It is non-taxable if income is lower than RMB 4,800 for non-Chinese, and RMB 2,000 for Chinese

Studio Alpha Concept & Partners
Unit 1010, Miramar Tower, 132 Nathan Road, 
Tsim Sha Tsui, Kowloon, Hong Kong
Tel: +85282180166; Email: info@nokia-hk.net  -  Location Map

Alpha Concept 
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